The way the world is shifting towards work from home transition businesses definitely need to consider the perception of the phrase full-time. The 9-to-5 workday policy doesn’t really work when it comes to work from home, neither can any employee work straight 8 hours. And also that many businesses have realized that a fixed work schedule may work best for any particular business but not necessarily for all businesses. Expecting your employees to provide their deliverables during the fixed hours while working from home is not really an ideal expectation. Doing so is actually a sort of putting them in a position where employees are forced to be productive on your terms, not necessarily on theirs. So instead of expecting your employees to work like office hours and to start at the same time everyday while working from, allow them some flexibility to start within a given time frame but of course full time.
For businesses, allowing employees work from home can boost their productivity, reduce turnover and lower operational costs, while employees enjoy flexibility and the lack of commute. To let your employees work effectively from home ensure they have the technology that they require, proper internet connection, ways to connect with other teammates and flexible working hours where employees can stick to.
As a CEO and HR professionals, you might have the concern for your employees’ when they are working from home
- Are my remote employees actually working full time?
- Are they stealing time?
- Are they working productively?
- How do I ensure remote employees are working following business policies?
In this article we will share tools and techniques to engage and monitor your remote employees to ensure that they are productive and actually working full time. Ready to go? Let’s roll!
1. Set Tasks With Deadlines
As your employees are working in flexible times and also from home, it is always best to set their task with deadlines so that they know how to do the task to deliver it within time. So when there are deadlines, employees automatically understand when you are expecting the task to be done and they work accordingly to not to miss the time. However, to get work within time, you also have to set feasible deadlines and make sure your employees understand what they have to do. Without your team fully understanding the entire scope of their activities, it would be difficult for you to achieve good results. Therefore, a good instruction is the goal; tasks with deadlines are just a way to achieve it within due time.
2. View Team Activity Consistently
Having transparency is very important for managing a remote team. Once you’ve prepared and organized how you want to conduct your work with your team, it’s time to discuss your ideas with your team. This will help your team understand how they fit in into the task and what they have to do to achieve the goal, and what their deliverables are. The more clear your communication is, the better the result will be. Giving space to your teams to share their feedback is another way to further engage them into the task which will help transform your team effort to the whole new level. Once your teams know about their task, still you will always have to make sure your team is regularly updating you about the progress. If you truly want your team to work as one, make sure you check on the team activity regularly. You can simply set up a fixed time for a meeting everyday to make sure everyone is on the same page.
Embrace flexible work option
Depending on the employee role, allow them flexibility for better concentration and performance in work. Don’t make it a strict rule for employees to start working at a specific time, be considerate if they are a bit late to start or finish. Make a few adjustments from your end if employees are performing well and finishing their tasks within the deadline . Working from home may sound easy but obviously it also has some challenges that an employee faces everyday, a little bit of flexibility will lead to improved productivity and higher engagement.
4. Use a Software to Monitor Employees
When you are managing a remote team, you know how important it is to an effective monitoring system to make sure your team is working productively. With the help of employee monitoring software keep track of remote workforce instead of stalking your employees or micromanagement. The software keeps record of the tasks your team is working on, their overall working hours, the sites they visit, the times employees log in and log out and their idle hours. All this information is very crucial to determine how your employees actually worked during their assigned hours. The software captures random screenshots as proof of work and provides a report of employee performance based on their work to let you understand how productive your employees were. This virtual software is easy to use and provides great support to manage distributed teams.
We firmly believe that flexibility, transparency, communication, and collaboration are vital for boosting your remote employees’ creativity and productivity. And at the same time, using employee monitoring software to track employee work activity will create accountability and enhance productivity.
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